Forms and Guidance

Defence Deanery

For any queries relating to the Defence Deanery, please contact Lisa.Holyoak100@mod.gov.uk who will be able to assist.

Educational Performance Measure (EPM)
Guidance for Foundation Schools
Guidance for Medical Schools
Information for Reserve List Applicants
Inter-Foundation School Transfer (IFST)

The IFST process for the training year August 2021-August 2022 will open on 15 March 20212 April 2021. See below guidance and application form:

IFST Applicant Guidance 2021

IFST Electronic Application Form 2021 

Important: the application form is required to be in a specific format. To open the form:

·       Select the link above – it will open a loading page.

·       Whilst on the loading page, navigate to the toolbar and select ‘Download’.

·       This will download the PDF to your computer’s ‘Downloads’ folder.

·       You can now open the PDF from within your computer’s ‘Downloads’ folder. You cannot view or edit the form in your browser.

Helpful tips:

You need to have a semi up-to-date version of Adobe Reader.

If you’re using a Mac, it has its own version of a PDF Reader that will not work, so make sure you’re using Adobe’s one.

Make sure you are not opening the form in a browser, please navigate to where the file has downloaded to in your file explorer and open it from there.

IFST Appeal Policy 2021

IFST Appeals Form 2021

Out of Programme (TOFP)

Foundation doctors should discuss their intention to take time out of programme (OOP), also known as Time Out of Foundation Programme (TOFP), with their medical school/training programme director and review the form below. Completed forms should be sent to their foundation school for consideration.

Time out of Foundation Programme (TOFP) Request Form

Pre-allocation Based on Special Circumstances

Information on how to apply for pre-allocation on the grounds of special circumstances for UKFP2022 will be released soon.

Prescribing Safety Assessment (PSA)

UKFP 2021: PSA Guidance (to be uploaded later in 2020)

Situational Judgement Test – Two-year Foundation Programme

Medical students / graduates sitting the Situational Judgement Test (SJT) in December 2020 and January 2021 will be accessing the SJT via a digital platform. Pearson VUE and Work Psychology Group have partnered with Health Education England and the UKFPO to develop a computer based SJT, to be introduced as part of the application process for UKFP 2021.

Although delivery of the test for December 2020 and January 2021 will change, we will continue to deliver a test that is reliable and accessible. Those sitting the SJT in December 2020 or January 2021 will take the test either at the local Pearson Vue testing centre in their area, or remotely with an online proctor. Applicants will have the option to choose the date and time of their test around their own availability (within 2 test windows).

The key dates are as follows:

Booking window: 9th November – 23rd November 2020 (applicants are advised to book as early as possible)

Window 1 – 7th December 2020 to 19th December 2020

Window 2 – 18th January 2021 to 23rd January 2021

Introductory video about the SJT

**Key information about the SJT**

Information for Medical Schools

 Information for Applicants

Pearson VUE Landing Page (to create account and book SJT slots)

Practice Papers

SJT Extenuating Circumstances: Policy

SJT Extenuating Circumstances: Application Form

Reasonable Adjustments Process – Applicants Guidance

SJT Communications – June 2020 Update

SJT FAQ’s

Low Scoring SJT Guidance

FP2021: SJT – Read our statement regarding bookings and OnVUE

FP2021: SJT – Read our statement regarding SJT answer keys

Understanding your SJT Score – FP2021

Situational Judgement Test – F2 Stand-alone

Applicants sitting the Situational Judgement Test (SJT) in March 2021 will be accessing the SJT via a digital platform. Pearson VUE and Work Psychology Group have partnered with Health Education England and the UKFPO to develop a computer based SJT, to be introduced as part of the application process for the F2 Stand-alone Programme 2021.

Although delivery of the test for March 2021 will change, we will continue to deliver a test that is reliable and accessible. Those sitting the SJT will take the test either at the local Pearson Vue testing centre in their area, or remotely with an online proctor. Applicants will have the option to choose the date and time of their test around their own availability (within the test window). Please visit the Pearson VUE website for more information about your SJT.

The key dates are as follows:

Booking window: 8th March 2021 –  12th March 2021 (applicants are advised to book as early as possible)

Introductory video about the SJT

**Key information about the SJT**

F2 Stand-alone SJT 2021 – Practice Scenario

SJT Extenuating Circumstances: Policy

SJT Extenuating Circumstances: Application Form

SJT FAQ’s

Practice Papers

F2 Stand-alone 2021 – Understanding your SJT Score

Supporting Trainees Entering Practice (STEP)

All applicants to the Foundation Programme are encouraged to make full use of the process for Supporting Trainees Entering Practice (STEP) by completing the relevant form. This process is intended to support the transition from undergraduate medical education to postgraduate training and employment as a doctor. Applicants have an opportunity to share information in relation to their health, welfare, performance and skills and professionalism. The information provided on the form is confirmed, or in some cases expanded upon, by staff at the graduating medical school, and is used by the applicant’s allocated Foundation School to ensure that new trainees get the right educational and pastoral support during their two-year programme and to see if they require reasonable adjustments to complete the programme.

This form is obtained in advance of the start of the programme to allow Foundation Schools and employers time to identify suitable adjustments, if necessary, and prepare for the arrival of trainees by ensuring appropriate support mechanisms are in place. Once you know which foundation school you have been allocated to it is your responsibility to ensure that they receive your completed STEP form.

Who should complete the online STEP form?

The STEP form should be completed by all trainees.

STEP Guidance for Medical Schools – March 2021

Medical School Contacts

Foundation Schools Guidance – currently being updated

STEP Guidance for Students UKFP 2021

Word Version – STEP Form UKFP 2021 – EO applicants only